Civil Project Coordinator

Department: Human Resources  |  $70,000/yr+

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Key Responsibilities

• Assists with preparation and execution of overall work plan and schedule.
• Organizes and maintains project site files and documents; manages electronic document database and/or file sharing site.
• Maintains up-to-date, accurate documents for the project including drawings, plans, submittals, document logs, purchase orders, etc.
• Reviews subcontractors/supplier progress applications and payment certificates.
• Liaises with architects, consulting engineers, subcontractors and suppliers regarding contract and change notices, design revision, RFIs, RFQ, etc.
• Prepares and participates in meetings with project team, architects, consultants and subcontractors.
• Prepares and distributes accurate and detailed meeting minutes in a timely manner.
• Assist with providing final document turnover to client at completion of project.
• Coordinate deficiencies in a timely manner.
• Maintains project awareness in order to keep Project Manager and others informed about status and potential project issues.
• Provide other technical office support as required by project team.
• Supports the project controls and tracking system.
• Maintains project compliance to cost codes.
• Supports subcontract management and processing of invoices and progress claims.
• Responsible for change order implication and tracking.
• Expedites materials and equipment deliveries from suppliers and subcontractors.
• Assists Site Supervisor with manpower requirements.
• Responsible for progress claims.
• Supports the project quality control program.
• Strong commitment to Health, Safety & Environment.

Required Knowledge and Skills

• Effective relationship building skills, actively shares knowledge, respects differences of opinions, receives feedback openly. Builds and maintains positive relationships with internal and external stakeholders.
• Ability to communicate well with contractors, vendors, team members.
• Ability to guide, oversee and influence the safe completion of the work.
• Accepts responsibility, owns decisions and achieves results despite conflicting priorities.
• Openness to work with diverse backgrounds to find the best solutions.
• Well developed computer skills - Ability to create construction reports, review documents, edit and add comments.
• Adaptable to changing priorities and challenges throughout the development and execution of projects.
• Develops and continually refines best-practice programs and policies related to subject matter.
• Sets high personal safety standard for themselves and colleagues.